Petrol Pump Management Excel Sheet Free Download New Upd

How it works (flow)

Never overwrite the previous day's data. Create a new tab for each month or use one continuous row per day to build a historical database.

Assign columns for regular petrol, premium petrol, and diesel nozzles.

Running a petrol pump, filling station, or fuel retail outlet requires meticulous tracking of inventory, sales, cash flow, and daily dips. With fluctuating fuel prices, credit management for fleet customers, and strict compliance requirements, managing these operations manually is a recipe for errors. petrol pump management excel sheet free download new

: Take meter readings at the exact same hour every single day to ensure data integrity.

Fill in your fuel types (Petrol, Diesel), unit prices, and initial tank capacities. Daily Entry: Enter the Opening Stock at the start of the shift. Input the Nozzle Reading at the end of the shift. Record any received tankers. Log expenses and cash deposits 1.2.4 .

Download the updated 2026 Excel template (link below) and open it in Microsoft Excel or Google Sheets. How it works (flow) Never overwrite the previous

| Module | Purpose | Key Columns/Features | | :--- | :--- | :--- | | | Record each transaction | Date, Shift (A/B/C), Nozzle No., Product (Petrol/Diesel), Quantity (Liters), Unit Price, Total Amount | | 2. Stock & Tank Dip | Track underground tank levels | Opening stock (Ltrs), Dip reading, Receipt (purchase), Closing stock, Variance (leak/shortage) | | 3. Cash & Card Log | Reconcile payments | Cash collected, Card/UPI payments, Total sales (must match sales register) | | 4. Supplier Purchase Log | Record deliveries from oil companies | Invoice No., Supplier, Liters purchased, Rate, GST, Due date | | 5. Daily P&L Summary | Calculate gross profit | Total sales value - Cost of goods sold (COGS) |

= Expected Closing Stock. Actual Dip Reading = Physical Stock in Tank.

Features a "Dip to Liters" conversion assistant based on your tank calibration chart. Running a petrol pump, filling station, or fuel

Support & next steps

Pre-set formulas for sales, dip, and cash balance.

: Provides a visual summary of net profit, current stock levels, and overall business performance. Accounting Reports

You do not need to build this from scratch. I have designed a fully functional, ready-to-use template.

(Note: This template is provided for educational and operational assistance purposes. Always cross-verify your accounts with a professional chartered accountant for tax purposes.)